Aizar Pipes: Two Years of Successful HR and Payroll Management with Frappe HR

Managing HR, payroll and statutory compliance for 350+ employees across Kerala and Tamil Nadu, with implementation by Wahni IT Solutions.

About the Customer

Aizar Pipes is a leading manufacturer of PVC pipes and associated products, with manufacturing facilities in Kerala and Tamil Nadu and an extensive sales network. The company employs more than 350 people across manufacturing, sales and supporting functions.

As the business expanded, new employees and a growing sales network added complexity to its HR operations. The company needed to manage multiple shifts, different holiday calendars, employee grades, overtime policies and tiered incentive structures while meeting statutory requirements across its locations.

To support this growth, Aizar Pipes chose Frappe HR and partnered with Wahni IT Solutions to digitise its HR and payroll operations.

Challenges

Before implementing Frappe HR, Aizar Pipes captured attendance through biometric devices but relied on manual processing for payroll and statutory calculations.

The key challenges included:

1. Multiple HR policies: Managing different holiday lists, shifts and employee grades across two states required substantial coordination.
2. Complex overtime and incentives: The payroll team manually applied overtime rules and tiered incentive policies for different employee categories.
3. Manual statutory calculations: PF contributions, ESI contributions, professional tax and salary-related TDS required separate calculations and verification.
4. Professional tax complexity: Different salary slabs, location-specific requirements and six-month advance-payment calculations added to the administrative workload.
5. Time-consuming payroll preparation: Each payroll cycle typically took one to two days, followed by further work to prepare statutory reports and payment information.
6. Salary-related grievances: Queries continued after salary disbursement, requiring the team to revisit attendance records, calculations and deductions.
7. Increasing workload: Workforce growth made the existing manual processes progressively harder to manage.

The Solution

After researching ERPNext and evaluating multiple vendors, Aizar Pipes selected Wahni IT Solutions to implement Frappe HR.

The implementation brought employee records, HR policies and payroll processing into a common system, accommodating the company’s multiple locations, shifts, holiday calendars and employee grades.

Statutory calculations and reporting formed an important part of the implementation:

1. Provident Fund: Employee and employer contribution calculations, with PF reports to support statutory submissions and payments.
2. Professional Tax: Complex calculations based on applicable salary slabs and location-specific rules, including the company’s six-month advance-payment requirements.
3. ESI: Employee and employer contribution calculations, along with compliance and payment reports.
4. TDS: Salary-related tax calculations and withholding through payroll, with records to support verification and statutory reporting.

Benefits

More Consistent Payroll Processing

A structured payroll workflow helps the team apply salary components, overtime, incentives and deductions consistently across employee categories.

Easier Statutory Preparation

Integrating PF, ESI, professional tax and TDS calculations with payroll reduces the manual effort involved in preparing compliance information and payment reports.

Better Visibility and Traceability

Centralised employee and payroll records make it easier to review calculations, verify deductions and respond to salary-related queries.

Coordinated HR Management Across Locations

A common platform supports the management of different shifts, holiday calendars and employee grades across Kerala and Tamil Nadu.

Support for Continued Growth

The system provides a foundation for adding employees and accommodating changing operational requirements as the business expands.

Impact

For two years, Aizar Pipes has successfully managed HR and payroll for more than 350 employees using Frappe HR.

The implementation has helped the company move from a largely manual process to a more structured digital workflow. Payroll and statutory information are managed together, giving the HR and payroll teams better access to the records needed for calculation reviews, compliance preparation and employee query resolution.

With Frappe HR and implementation support from Wahni IT Solutions, Aizar Pipes has established a scalable foundation for managing its workforce and supporting continued growth across its operations.